Prerequisites
Documents which are prerequisite to this document: TACO Document Index & Definitions, Missional Statements, & Code of Conduct
Contents
ARTICLE 1 – ORGANIZATIONAL STRUCTURE 1
ARTICLE 2 – SELECTION AND MANAGEMENT OF BOARD MEMBERS AND VOLUNTEERS 1
ARTICLE 3 – BOARD MEMBERS ROLES 2
ARTICLE 4 – BOARD OF DIRECTORS MEETINGS 3
ARTICLE 6 – TACO PLANNING MEETINGS 3
ARTICLE 1 – ORGANIZATIONAL STRUCTURE
1.1 The Structure of The Alliance For Creative Outreach is tiered. The Board members are at the topmost level followed by the Official TACO Volunteers. The TACO Tribe is an affectionate name for Discord members, including our creator community, unofficial volunteers, trainees or training alumni, and other viewers or supports who – while crucial to organizational success – are not legal members of the organizational structure.
ARTICLE 2 – SELECTION AND MANAGEMENT OF BOARD MEMBERS AND VOLUNTEERS
2.1 Application to Open Roles: Directors & volunteers will submit an application, using their legal name and contact information. (We do not use the “nomination for position” pattern, which applies pressure to someone to accept a role.)
2.2 Application Review & Selection: The Board shall review all applications, may interview applicants, agree upon the most qualified applicants, and offer to accept their application.
2.3 Requirements for Applicants:
| Should be current community members, but do not need to be content creators.Should show evidence of certification, training, connections, or abilities relevant to the role.Should carefully consider the time commitment and their personal/work schedule before accepting a role.Should commit to a period of leadership of 1 year. They may renew their role annually, and there are no renewal limits.Are required to agree to the organizational documents as part of accepting role.Have an active spiritual life outside of the organization as evidenced by involvement in a church, Bible study, ministry or mission.Have at least one spiritual advisor, outside of the organization, who they could go to with problems or questions of the faith. |
2.4 Approval: Board members & volunteers will be voted on by the existing board. They must be approved by a quorum on the board.The current volunteers may be asked for input.
2.5 Interpersonal Issues: If an existing board member or volunteer has in irreconcilable conflict or moral objection to an applicant, they should present it either at the application review, or privately to a board member. If the issue cannot be resolved by the board, they usually will not be approved (even if they qualify otherwise), so as not to introduce personal conflicts into the organization.
2.6 Responsibilities of a Board Member or Volunteer
| Performs the activities in their role description.Attend the meetings required of their role.Must remain in good standing, not be found to have violated the code of conduct or by-laws.Track data & goal progress; Submit reports for their area.Bring all conduct concerns observed by them, or reported to them, to the board. |
2.7 Unexpected Vacancies: If a board member or volunteer leaves unexpectedly, or is removed, another board member or members can become a temporary replacement, or the board may suspend the activities of that role until a replacement is made.
ARTICLE 3 – BOARD MEMBERS ROLES
3.1 The Board Members: It shall be the duties of the individual board members to pursue activities, connections, and resources to further the excellence of the organization in their area of responsibility. They may arrange contracts subject to the approval of the board. In all things, they shall preserve the assets and properties of the organization, and protect the creators. They will collect data and metrics as appropriate to their role, submit reports on their activities and metrics prior to each regularly scheduled board meeting, and be prepared to present highlights and to discuss any aspect of their report. Board members may involve other board members, volunteers, or approved 3rd-parties to assist them to accomplish their duties. They will also represent the organization in networking and events.
3.2 Board Chair: The Board Chair will direct at meetings of the board and other organizational meetings, preserve order, enforce the laws of the group, and oversee volunteer selection. They will have general supervision of work of the board and day-to-day operations of the organization, working with board members and volunteers to ensure activities are completed. The Board Chair has authority to sign contracts or endorse checks on behalf of the organization.
3.4 Financial Director The Financial Director shall keep a written record of all financial business, whether agreed upon at meetings or transacted during the course of business. They shall collect all fees, sales or other income and keep record of the same. They shall keep a record of all money spent. They shall report at each meeting the balance on hand, and be responsible for paying the bills of the organization. On an annual basis at fiscal year end, they will prepare an annual statement, reporting all assets, liabilities, income and expenses for said fiscal year. They are responsible for any required filings, including tax filings. The Financial Director has authority to sign contracts or endorse checks on behalf of the organization.
ARTICLE 4 – BOARD OF DIRECTORS MEETINGS
4.1 Schedule The Board shall meet no less than quarterly, on a schedule agreed upon by a majority. Board business may be held at any organizational meeting, or via internal channels.
4.2 Attendance A quorum of the board must be present.
4.3 Absence Board members are required to report in advance if they will be unable to make a meeting. Failure to contact constitutes a no-contact absence. After 3 no-contact absences in a 12 month period they may be called upon to resign.
4.4 Appointees For planned absences, board members may appoint another board member or to conduct business, report, or vote on their behalf. (The appointee may abstain from voting if unsure of the choice of the person they represent.)
4.5 Agenda The board meeting agenda shall be provided in advance of the meeting.In general, the agenda may include voting on new members or volunteers, organizational or financial decitions
4.6 Meeting Minutes Shall be completed by an appointed member and published within 24hrs after a meeting. The board members will have an additional 24hrs to respond with corrections, after which minutes shall be considered affirmed.
ARTICLE 5 – COMMITTEES
5.1 Establishment Committees may be established by the board to foster specific activities within the organization, and may be dissolved if the specific activity is no longer supported. Specific committees need not be codified in the bylaws.
5.2 Committee Organization Committee leaders should be empowered to organize committee meetings, communications, or collaboration however they choose for their committee, as appropriate to the community and activity they are supporting.
ARTICLE 6 – TACO PLANNING MEETINGS
6.1 Schedule The TACO planning meetings shall be held monthly (the final Friday of every month at 5 PM ET is the current time), unless otherwise agreed upon.
6.2 Attendance Board members and TACO Volunteers are invited to attend.
6.3 Agenda The planning meeting agenda shall be provided in advance of the meeting. In general, the agenda may include volunteer or organizational reports, planning or scheduling of events and activities, discussion of community and organizational issues, and content production planning.
6.4 Meeting Minutes Shall be completed by an appointed volunteer and published within 24hrs after a meeting. Board members and volunteers will have an additional 24hrs to respond with corrections, after which minutes shall be considered affirmed.
ARTICLE X – DISSOLUTION
X.1 Dissolution Decision A dissolution decision can be made by an agreement of a quorum of the board.
X.2 Dissolution of Assets If there are assets to be dissolved, such assets, (less liabilities), shall be distributed to chartered, charitable organizations as agreed by a quorum of the board at the time of dissolution.
